How to issue different certificates to event groups

Start with the event’s actual recipient groups: for example, winners, finalists, participants, speakers, judges, mentors, and volunteers. Write down what each certificate should recognise and which details must appear.

Use the event’s results or attendance records to confirm each recipient’s group. Verifycate issues the recipient data you provide; it does not decide who won, spoke, judged, or attended.

Create separate certificates when groups need different wording, issuer details, or visual design. This can make the recipient list easier to review when award winners and general participants have different recognition.

Use one certificate and Template with recipient Attributes when the design and wording are mostly the same. For example, a shared event design can show each person’s Award, Track, Team, or Role from their recipient record.

Use one row per recipient and consistent values in the columns that identify each group. For a competition, that might be Award, Track, and Team. For a conference, it might be Session and Role. Create corresponding certificate Attributes in Verifycate before mapping these columns during import.

If you are using separate certificates, split the prepared recipient list by certificate before adding recipients. If you are using one Template, check that every row has the right group value and that the related Attribute is included in the design.

Use Preview with Data to check examples from each group—not only the first row. Look for long award names, missing team values, unexpected role labels, and text that does not fit the Template.

Ask another organiser to review the group-to-certificate mapping before publishing. The person checking the list should be able to tell which award or role each row receives without guessing.

Review the recipient list and publish when each certificate is ready. Publishing issues and emails the certificates; each certificate issued uses one credit.

If a participant or volunteer is missing, share the Issue Request Form and choose Review Before Issuing if someone must confirm their eligibility. If a recipient later spots a typo, they can submit a Correction Form request from their certificate page.